Exhibitor Fees

GENERAL INFORMATION

For QWS 2018, the Board of Directors of the Quiet Water Society has decided to revise the fee schedule for exhibit spaces. For 22 years, it has been possible to maintain the event based on modest entry fees for attendees and very competitive rates for commercial exhibitors. In addition, it was possible to allow non-commercial exhibitors to participate at no charge.
 
Over the last year, the Society directors have looked for ways to continue the event with an all volunteer staff. In the end, it became clear that it was time to find a professional event manager to sustain the show. This will ensure that the Quiet Water Symposium will grow and flourish for years to come.
 
In order to remain strong financially as our event moves into the future, an increase in the 2018 fee for commercial exhibitors has been put in place. This is the first increase in many years. In addition, we will now charge non-commercial exhibitors $25.00 per space. This is intended only to recover costs. Each space has a cost associated with it due to the facility fees charged by MSU and the fact that each space is equipped with a rented table, rented chairs, printed name badges, and program booklets.
 
Rather than raise ticket prices at the gate and risk losing attendees, the Board chose to implement the new exhibit space fee schedule for QWS 2018. We believe that QWS is a unique event that offers both commercial and non-commercial exhibitors a rare opportunity to engage with a large audience and make valuable connections. We hope you see the value in participating in QWS and transition with us to an event that will continue to serve those who love non-motorized outdoor recreation.
 
COMMERCIAL EXHIBITORS
Until January 19, 2018, the fee for exhibit space is $125.00 for exhibitors who represent a for-profit business. After January 19, the cost per space will increase to $150.00. Subject to availability and exhibitors may purchase multiple spaces.

Up to two 8' tables will be provided for each registered exhibitor at no charge. Additional tables may be requested at a fee of $20.00 per table and MUST be paid in advance. In addition, two (2) folding chairs will be provided for each exhibitor.
 
NON-COMMERCIAL EXHIBITORS
Until January 19, 2018, non-commercial exhibitors (such as non-profits engaged in educational activities or those not actively offering products for sale) may register for one exhibit space at a cost of $25.00. After January 19, the cost per space will increase to $35.00. Subject to availability and exhibitors may purchase additional booth spaces for $25.00 each.

Up to two 8' tables will be provided for each registered exhibitor at no charge. Additional tables may be requested at a fee of $20.00 per table and MUST be paid in advance. In addition, two (2) folding chairs will be provided for each exhibitor.

EDUCATIONAL EXHIBITORS
Until February 9, 2018, or until space sells out, educational exhibitors (those who include a demonstration as part of a QWS exhibit) may register for one exhibit space at no charge. Subject to availability and educational exhibitors may purchase additional booth spaces for $25.00 each.

If you have an idea for a new demonstration for the 2018 show, please contact the event manager. If your demonstration is approved, in appreciation, you will be able to register as an Educational Exhibitor.
 
COMPLIMENTARY EXHIBITORS
A complimentary registration is offered to a symposium speaker as recognition of their contribution. It is also available for symposium financial sponsors and to working partners who help make the event possible. All requests for Complimentary Exhibitor status must be approved by the Event Manager.

Up to two 8' tables will be provided for each registered exhibitor at no charge. Additional tables may be requested at a fee of $20.00 per table and MUST be paid in advance. In addition, two (2) folding chairs will be provided for each exhibitor.
PLEASE NOTE:
The last day to register for a booth space is February 9, 2018